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Assistant Manager - Corporate Services

Fund Services Enquire

Type:	Permanent
Hours:	Full Time
Reference:	54702

Full Description

Assistant Manager - Corporate Services

Department: Fund Services

Employment Type: Permanent

Location: Jersey

Description

To assist and support the Management team with the administration of a portfolio of corporate structures

Key Responsibilities

Be the first point of contact for administrative and company secretarial matters for a group of corporate structures
Liaison with legal and other professional advisers in relation to the completion of client driven transactions
Preparation/Reviewing of all client deliverables and reports
Dealing with a varied range of client queries
Act as a B signatory on administration matters, including payments, ensuring that company policies and procedures are adhered to
Co-ordinating the various Directors diaries to confirm dates for board/client meetings and setting up rooms/arranging facilities etc
Supervision of the collation of board papers from different sources and creating agendas and board packs for the Directors
Attend and minute board and committee meetings and arrange for the signing thereon
Use of myRegistry for relevant submissions, including beneficial ownership and control, company incorporations, annual confirmation statements etc.
Maintenance of various registers, including directors, shareholders, partnership interests, conflicts of interest
Undertaking AML reviews and investor KYC procedures
Always strive for excellent client service and delivery and help junior employees understand the Firm's ethos of excellence for them to do the same
To delegate in a considered and controlled way, whilst assisting and supervising the training and development of junior members of staff
To apply internal risk management procedures and ensure that the team applies them
To apply and convey company values
Any other reasonable duties that may be assigned

Skills Knowledge and Expertise

To be professionally qualified, or part qualified, in ICSA/ACCA/ICAEW or equivalent
To have 5 years+ experience working in a financial services environment
To have advanced accounting and/or administration skills
To have some Legal knowledge
To have some corporate tax/tax knowledge
To have an attitude that inspires respect and to be capable of taking the lead
A high level of tact, diplomacy and confidentiality is essential due to the nature of the work
Strong analytical skills are essential, with accurate and timely completion of work
To identify issues, think of solutions identified and propose them to management
Ability to be proactive with very close attention to detail to ensure work is of a consistently high standard
Exceptional, administrative, analytical and organisational skills are essential, with accurate and timely completion of work
Good interpersonal, written and verbal communication skills, with the ability to communicate at all levels
Working knowledge of Microsoft Office packages and applications, particularly Word, Excel and Access
To be able to use all standard business software
To have mastered specific accounting software
Flexible, with the ability to work to time pressures
Ability to manage own workload and prioritise accordingly
To have an attitude that inspires respect and to be capable of taking the lead
To be aware of the limits of his/her decision-making entitlement and not to take risks in this regard
To be wary of confidentiality requirement versus information sharing (e.g. on personal situations or at company events)
Team Player