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Front of House Administrator

Administration Enquire

Type:

Full Time

Full Description

We are seeking an enthusiastic, accurate and well organised Front of House Administrator to help manage the day-to-day running of our busy office.

As Front of House Administrator, you will be the first point of contact for visitors and clients, representing our company in a friendly and professional manner. As part of the wider office team, you will provide comprehensive administrative support to your colleagues.

We are a small family-owned company providing accounting, taxation, and company secretarial services to a large number of local Jersey businesses and individuals.

JOB DESCRIPTION

Acting as the first point of contact for all clients and visitors to the business. This will include managing the booking of meeting rooms and setting up the rooms prior to client meetings.
Answering all incoming telephone calls and transferring callers to the appropriate fee earner as required or taking messages.
Organising in-house and external meetings along with business development activities.
Typing up correspondence and preparing documentation of an ad hoc or regular nature.
Preparing invoices as directed by the fee earners.
Ensuring that all office supplies are kept stocked up and liaising with external suppliers in this regard.
Ensuring all post is dispatched daily and dealing with all incoming and outgoing couriers and deliveries.
Undertaking other administrative tasks as requested by the fee earners.

CANDIDATE PROFILE
You must have excellent computer skills and have an interest in learning new systems. We use Microsoft 365, UNITY Elements and a variety of accounting software in our day-to-day work. You will be organised with an eye for detail. You should have good communication skills and be able to deal with people at all levels. You should be proactive in finding solutions and going the extra mile for colleagues and clients alike. You should enjoy working in a small office and be prepared to be flexible and accommodating in your approach. Previous administration experience within an accounting or professional services environment is preferred.