Alexander Daniels Offshore is working with a business based in Jersey to recruit a Payroll & Operations Co-Ordinator.
Maintenance of payroll systems and to ensure payrolls are processed efficiently/accurately and contractors are paid on time. Issuing Client invoices and related documentation.
Accounting and Payroll
Data inputting and reconciliation of timesheets.
Accurately add timesheets to database ensuring the data added is correct and mirrors the information in the Contractor contract of employment and on Client database.
Dealing with e-mail and telephone enquiries in a polite, professional and timely manner.
To fit into the culture of the company upholding their good reputation.
Liaise with contractors, clients, employment and payroll issues.
Handle queries and concerns with care and attention, ensuring any anomalies relating to payroll are dealt with quickly and professionally.
Ensure contractor bank detail are up to date and recorded.
Liaise with Managing Director to handle any returned, non-receipt of wages.
Maintain accurate and confidential records.
Ensure all expenses added to the database are valid and accountable.
Ensure monthly payrolls are processed accurately and on time using the information from the database.
Produce monthly payslips to be mailed to the individual contractors including all additions, deductions and adjustments.
Use whats app and email to chase contractors for timesheets in a timely manner.
Maintenance of payroll systems and records.
All supplier fees and charges are accounted. Including agent fees for India and Filipino crew and Flights/Training courses/Seaman Books purchased.
Invoices for days worked are created at the beginning of each month, they are accurate and created on time.
Invoices for expenses submitted are accurate, valid and gathered with supporting documentation.
Recommendations for Improvements.
Errors and recommendations to be added to improvement log in order
to improve efficiency.
General administrative duties.
Required as part of the effective process of producing invoices and payroll.
Actively put contractors and clients together to provide world-class service and delivery.
Provide and oversee the daily manpower on behalf of our clients, scheduling contractor
rotations, planning, assigning and supervising the work.
Keep operations flowing, working to ensure the supply of quality contractors are on hand,
ensuring they are available to work and have the necessary documentation required.
Maintain a cool demeanour when under pressure especially when the placement is urgent,
working towards tight deadlines, within company protocol.
Accurately record contractors daily rates and employment dates on the master job sheet in
preparation for invoicing and payroll.
Gather supporting documentation from contractors and captains in preparation for invoicing
Although answerable to the Operations Manager/Director, typically carry out own duties
with independence and significant autonomy.
Ability to blend together skills in human resource management, journey management, office
administration and customer service, in order to complete own work.
Provide reports, statistics, and feedback to the Operations Senior Management as and when
Report faults, problems and make recommendations in the active improvement log, as and
Category | Payroll/Bookkeeping/ Full time
Ref Number | AD-JSY-3136
For more information please visit https://www.alexanderdaniels.je/job/payroll-operations-co-ordinator/.