Wednesday 20 February 2019
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Senior Funds & Corporate Administrator



Hours:Full Time

Full Description

Alexander Daniels Offshore is working with a business based in Jersey to recruit aSenior Funds & Corporate Administrator.




  • Assisting with establishing, maintaining and terminating fund, managed business and other corporate structures, and should liaise with clients to build direct relationships;
  • Managing client needs and expectations, ensuring a pro-active and responsive personal service is given at all times;
  • Participating in client meetings, both held in Jersey and abroad for your allocated clients as appropriate;
  • Maintaining accurate statutory records and updating computer database and electronic records;
  • Checking and reviewing client structures constitutive documents to ensure the services are compliant with the terms of therein;
  • Compliance with internal processes, guidelines and best practices according to regulatory requirements and company policy;
  • Co-ordination of director and shareholder meetings, including agenda and board pack preparation, facilitation and attendance of meetings, and timely and accurately recording the minutes of such meetings;
  • Preparing and processing bank transfer instructions, including any cash management requirements;
  • Preparing and processing investor capital calls, distributions, subscriptions and redemptions;
  • Facilitation and ensuring timely management of investment acquisitions and disposals;
  • Facilitation of investor reporting e.g. circulation of financial statements, NAV reports, Investment Adviser updates etc.;
  • Undertaking client periodic reviews to assist compliance as needed;
  • Being aware of and being able to advise (with oversight from your Manager/Director) on CDD requirements for investors and clients;
  • Maintaining board meeting trackers, template agendas and actively managing the board meeting process for your clients;
  • Ensuring timely and accurate recording of your time for billing purposes and assisting trainees as needed in the team;
  • Being able to share your knowledge and train new starters or junior staff on the funds you are responsible for and our internal procedures;
  • Maintaining compliance with, and awareness of all funds procedures, and Group applicable procedure, at all times and assisting in promoting a positive compliance culture in the team;
  • Providing administrative support to more senior colleagues as required;
  • Producing accurate work within industry standard, or agreed timeframes; and
  • Any other duties that may be deemed appropriate to this role.


Skills and Experience:


  • Educated to at least degree standard or equivalent (with professional qualifications such as ACA, ACCA, ICSA, CISI, Fund Administration, CFA);
  • Ideally 3-5 years of demonstrable funds experience, preferably with some knowledge or exposure to corporate structures, SPV administration, or 5 years of relevant financial services experience.


Personal Attributes:


  • Attention to detail;
  • Strong time management and organisational skills;
  • Willingness to study for professional qualifications;
  • Excellent interpersonal skills and ability to communicate effectively with clients and colleagues at all levels; and
  • Ability to work under pressure and meet deadlines.


Key Details


Category |Fund

Level| Mid

Type |Permanent

Ref Number | AD-JSY-2754

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