Full Description

To assist with the preparation of minutes, incorporations and maintaining client database under the supervision of the Manager.

Key Responsibilities

• Scanning and filing of board minutes and documents;
• Maintaining permanent files for each client and document register;
• Collation of board papers from different sources and creating agendas and board packs;
• Organising board meetings including booking and setting up of boardrooms & arranging catering
• Use of Virtual Board Room to create Board Packs;
• Maintaining and updating databases 
• Ensuring share registers for non-fund clients are kept up to date and accurate;
• Setting up new bank accounts
• Reservation of names and incorporation of companies, filing of special resolutions and other documents with the Jersey Financial Services Commission;
• Ensuring that Board Meetings control sheet is kept up to date and ensure that for each meeting Minutes are completed and signed.
• Assisting with annual returns and other reporting
• General office admin including scanning/photocopying/delivery of documents around St Helier
• To apply internal risk management procedures  
• To produce and provide high-quality documents 
• Ensure that time sheets are completed on a daily basis
• To achieve chargeability, WIP, recoverability and debtor targets within deadlines set  
• To meet task deadlines.
• Any other reasonable duties that may be assigned

For more information please visit https://rawlinsonhunter.pinpointhq.com/en/jobs/34408.

---

« Return to Adverts