Full Description

Everyone at every level at Ogier has the ability to connect, provide feedback and share ideas. Everyone is accessible and approachable, which makes working for our Executive Team attractive as you'll enjoy this collaborative work environment.  

Key Responsibilities

Our Executive Assistants provide dedicated support across a wide range of executive board and partner activities. We are now looking for an experienced Administration Assistant to provide additional support to the team in a fast paced environment, undertaking calendar / diary management, organisation of meetings/conferences, travel schedules, invoicing and preparation of correspondence together with a full range of administrative services.  

Additional responsibilities include:

• Support with the organisation of in-house, external leadership meetings/conferences
• Production and formatting of correspondence and documentation
• Maintain online filing system, ensuring that filing is carried out on a regular basis (including filing of emails, correspondence, photocopying and scanning)
• Keeping business systems, Microsoft 365 sites and applications up to date as needed
• Processing of expense claims
• Support ad-hoc projects and initiatives as required

Skills, Knowledge & Expertise

We are passionate about process improvement, and so we're looking for someone who can find the most effective way of doing things, whilst still providing a fantastic client service.  

You'll need previous experience of providing administration support to an executive team, ideally within a professional services environment, a high level of attention to detail with the ability to manage multiple and varied tasks, often to tight deadlines, excellent IT skills and be motivated by the prospect of producing the best results in our changing environment.

If you are a highly organised, proactive self-starter with excellent communication skills, looking for variety in your role within a flexible working environment and excited by the opportunity to work within our innovative and dynamic culture then we'd love to hear from you! 

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and corporate recovery and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

For more information please visit https://careers.ogier.com/en/postings/9c446023-0fc6-4174-b8a6-7c397b54c2f5.

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