Full Description

Montrose (www.montroseint.com) works in Africa and Asia delivering health, education and income generation projects for private companies, United Nations and Western governments.  The Montrose group operates through a Head Office in Jersey, Channel Islands, and two regional offices in Uganda and Myanmar, as well as project offices in several other countries in Africa and Asia.  

Summary Description of Position: The position of Finance and Administration Officer will support the Group Finance and Administration Manager (based in Jersey) in the financial and accounts management of the Montrose group and its operations, as well as supporting the implementation of administration strategy, policies and procedures.  

Reports to: Group Finance and Administration Manager    

Duties of the Finance and Administration Officer  

1. Finance

• Support the Group Finance and Administration Manager and finance team to prepare month closing and consolidation of project and intercompany accounts
• Input financial data in Quickbooks software
• Support preparation of accounts for year-end audit where required
• Support maintenance of financial records filing
• Support the implementation of project budget monitoring and reporting systems
• Support the implementation of tracking systems for payments and receivables for the company and each project
• Support the preparation of financial reports on projects for clients as required
• Receive and review project cash books and receipts
• Support tracking of contract invoice schedules
• Support the preparation of outgoing invoices and payments
• Support the preparation of payments
• Support the payroll system and ensure all payroll related filing is maintained
• Other financial support as required  

2. Administration

• Support human resources processes and procedures, including reviewing and assessing applications for positions, coordinating the recruitment process, drafting Terms of References and contracts for employees and consultants
• Support the implementation of HSSE and ethical conduct policies and procedures
• Support insurance cover review and renewal processes
• Coordinate logistical arrangements for travel to and from Jersey, including flights, accommodation, transport etc.
• Provide logistical support to projects as appropriate, including flight and accommodation bookings, visa arrangements, procurement etc.
• Manage and update company personnel contact list
• Coordinate post and courier deliveries as required
• Maintain inventory of office stationery and consumables for Jersey office
• Coordinate the procurement of office stationery and consumables for Jersey office
• Coordinate repairs or replacements of office equipment/furniture/supplies as needed
• Ensure the Jersey office is well maintained and cleaned/tidied routinely
• Other administrative responsibilities as required  

3. Project management support  

• Provide support on ongoing projects, when appropriate, including hiring of consultants, work-planning/scheduling, budget management, reviewing and proofing of reports.

Essential Skills and Qualifications

• Relevant university degree
• Some directly relevant experience in finance/accounting/bookkeeping
• Proficiency Microsoft Office package especially Excel
  Excellent written and spoken English
• Ability to work independently and also within a small team
• Demonstrated problem solving and organisational skills, initiative and creative thinking
• Desire to learn and take on new challenges
• Interest in international development
• Jersey-based  

How to Apply  
If you meet the above qualifications and are interested in this opportunity, please submit a detailed CV together with a covering letter explaining how you are suited for the position at hruk@montroseint.com by Friday 16 June 2017.

 

How to apply

To apply for this job please email hruk@montroseint.com.

For more information please visit www.montroseint.com.

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