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HR Assistant

HR Enquire

Type:

Full Time

Full Description

Come and join our vibrant and energetic forward-looking team, you’ll be totally immersed in a professionally challenging environment as we develop and implement our HR strategy for over 260 employees in a fantastically diverse range of occupations. This year we’ll be leading and delivering projects across reward, performance management, continuous improvement and a new HR/payroll system.

To support us we are looking for a fulltime HR Assistant and ideally you’ll have some core HR experience. With terrific organising, prioritising and IT skills, you can make the recruitment and HR systems expert role your own and provide a comprehensive front-line support, advice and admin service. We will provide training and are supportive of your on-going professional studies.

Job Specification

Main responsibilities

- Provide first line operational support for a comprehensive and confidential HR assistant and administrative service in a range of areas associated with recruitment and selection, employment changes, employee welfare and HR projects
- Liaise with Managers, employees, prospective employees/candidates and payroll services in order to provide relevant, appropriate, professional information
- Be responsible for generating HR documentation, HR information system maintenance, occupational health administration and the resolution of payroll queries
- Maintain accurate HR records, databases and reports (data inputting, filing, producing HR metric reports)
- Co-ordinate and administer activities required to successfully recruit highly talented employees
- Provide expert guidance in the use of HR IT systems to all stakeholders
- Prepare resourcing, recruitment and employment change documentation (job descriptions, adverts, contracts of employment etc.)
- Deal with enquiries (telephone, email and face to face) in relation to HR issues
- Ensure all documents and correspondence are sent out in line with service level requirements
- Support the HR team in the development of lean process and procedures

Key skills and experience

- A good standard of general education, including 5 grade C GCSEs (or equivalent) to include English Language and Mathematics
- Knowledge of a range of administrative processes acquired through proven competence and experience in an administrative/secretarial/HR position with proven ability to meet deadlines
- An HR qualification such as the CIPD foundation certificate in HR practice (previously known as CPP) is desirable
- Good knowledge of HR policies relating to recruitment and employment changes and a basic understanding of employment legislation
- Very strong organisational and IT skills, combined with an ability to prioritise whilst maintaining a high level of accuracy are essential for a busy and demanding environment

Personal qualities

- The ability to communicate in a professional manner both verbally and in writing in response to queries from internal and external customers
- The ability to tactfully deliver unwelcome news (e.g. in the case of unsuccessful recruitment candidates)
- Act as a team player and able to build strong relationships quickly
- Able to exercise independent informed judgement when providing advice and guidance
- Ability to adapt to unexpected situations
- Agent of change

If you’re excited by supporting us in creating the shape of things to come visit www.ports.je/recruitment to apply.

Please include a cover letter along with your CV and upload them together as one inclusive attachment.

Application posted: 02 August 2017
Application closes: 17 August 2017
Interviews to be held on: 25 August 2017

For more information please visit www.ports.je/recruitment.

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