Full Description

Introduction This new role will significantly boost JOA’s capacity to ensure that Jersey’s contribution to international aid provides the maximum benefit to the world’s poor combined with the maximum accountability to Jersey’s taxpayers. Reporting to the Director, the Programme Officer will primarily be responsible for the monitoring and oversight of JOA grants, ensuring that projects are implemented as agreed and in accordance with the highest standards of aid effectiveness. The Programme Officer will also play a role in evaluating and selecting new projects to be funded, including conducting appropriate checks on grantees and their partners. He or she will also be significantly involved in outreach and communications: explaining what JOA does, and collating and presenting information about our projects to the Jersey public and the wider world.  
Key responsibilities Programme (65%) - Monitoring, oversight, selection and administration of grants:

• Monitor grant aid projects: Read interim narrative and financial reports; deal with delays, budget revisions, authorise interim payments.
• Close grant aid projects: Read final narrative and financial reports, compare with project documents. Consider and agree no-cost extension requests and commission external evaluations.
• Carry out scoping / monitoring visits for grant aid projects
• Help select grant aid projects: Invite, review, score, recommend proposals; conduct interviews as necessary. Help ensure adequate pipeline; quality control.
• Launch grant aid projects: Refine project documents, clarify issues and agree starting dates, payment schedules, reporting requirements
• Liaise with other donor partners, including project co-funders and Comic Relief
• Review, analyse and recommend emergency appeals to Commissioners
• Scope and develop options for large-scale emergency funding and present options papers to Commissioners
• Monitor and close emergency projects: Deal with arising issues in funded projects, review reports.
• Meet with Local Charity representatives to discuss their projects. Assist in refining ideas, objectives, methodology and creation of project documents to present to Commissioners.
• Local charity project monitoring and closing: Ensure reports consistent with work and review financial records.
• Help select following year's community work projects: Correspond with potential partner organisations; review projects documents; agree activities, location, timeframe, budget etc. Select project leaders.
• Carry out scoping / recce visits for Community Work Projects
• Conduct due diligence checks on all grantees and ensure local partners also all checked. Conduct extended DD where risks highest.
• Transparency – including IATI-standard publishing of what we fund; OCHA FTS for Emergencies

Outreach (c.20%) – Ensuring the public and wider world know about the impact of Jersey’s aid:

• Develop evaluation and comms materials – what has been funded and what we have achieved in different sectors / countries. Reports, factsheets, briefings and statistics on JOA activities
• Prepare press releases on newsworthy project milestones. Respond to media enquiries and write development-themed articles.
• Engage with BOND and wider International Development Sector – Including Donors’ group roundtable
• Create and maintain ‘Friends of Overseas Aid’ – create network of supporters in Jersey. Quarterly events (speeches, films, debates etc.)
• Design outreach programmes and events for schools, States members, Institute of Directors, Chamber of Commerce,
• Regularly update JOA website and social media

Other (c.15%) – various strategic and operational roles as required. We are a tiny organisation, and the incumbent will be expected to pitch in as necessary with a range of tasks:

• Assist with the training of JOA intern and other staff as required
• Assist with the development of JOA strategy
• Assist with the development of JOA policies and procedures
• Represent JOA in meetings with other States bodies, including External Relations

This list of duties and responsibilities is not exhaustive; the post-holder may be required to undertake other appropriate duties as required.  
Key requirements We are seeking a candidate with demonstrable experience in administering and delivering international aid (developmental or humanitarian), ideally in a field context. The goal is that your first-hand understanding of managing or monitoring projects in challenging environments enables you relate to the difficulties facing our grantees, but also to spot risks, identify bad practice, and generally read between the lines in project documents. As a specialist in this sphere, you will also be highly familiar with the terminology and concepts involved in relief and development, using this knowledge to create links with professional partners and explain our work to a wider audience. You must also be entitled to work in Jersey. Essential

1. Educated to degree level in relevant discipline;
2. Minimum three years’ experience working for an international NGO, UN Agency, donor, or private sector development organisation;
3. Minimum two years’ practical involvement in commissioning, monitoring, evaluating, implementing or managing development and/or emergency projects. This is a Programme / Monitoring role, so we are less interested in development experience in resource mobilisation, comms, advocacy, operations and training-type roles, although all experience in the sector will count positively;
4. Excellent verbal and written communication skills;
5. Good analytical and research skills;
6. Legally entitled to work in Jersey (NB this job does NOT come with a Licence).

Desirable

1. Good time management skills; ability to take on and prioritise multiple tasks; self-motivated and able to work without close supervision;               
2. Ability to develop knowledgeable and cordial relationships with other international development sector partners;
3. Experience residing and working in a developing country;
4. Specific in-depth understanding of one or more Sectors (WASH, Livelihoods, Food Security etc.);
5. Social media-savvy
6. Willingness and ability to travel independently, sometimes to difficult places.

Salary, Terms and Conditions The basic salary will range from £32,000 to £37,000 depending on the skills and experience of the candidate. JOA will also make a contribution towards a pension fund. Holiday allowance will be 25 days per year, plus national holidays. The normal working week will consist of 37.5 hours, but occasional flexibility will be required at evenings and weekends.   Application process Please send a cover letter and CV to Trudy.lebas@joa.je by 5th September 2017. Shortlisted candidates may be asked to complete a brief written exercise, and then invited to interview. We hope the successful candidate will be able to commence their duties by January 2018.

 

How to apply

To apply for this job please email t.lebas@joa.je.

For more information please visit www.joa.je.

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