Full Description
We have an opportunity for a Secretary to work as part of a team providing secretarial and administrative support to a group of designated fee earners. This is a good opportunity for a school leaver or graduate. Principal duties will include:
- Copy and audio typing
- Amending and reformatting legal documents in an accurate and timely manner
- Answering telephones and email messages
- Assisting in the creation of new clients and matters on the Document Management system
- Processing monthly fee earner time reports and issuing final bills to clients
- Adding partner and fee earner marketing & business development activities to their contacts list
- Creating and formatting PowerPoint presentations as required following new brand guidelines.
- Working collaboratively with support teams on larger projects and events
- Booking travel and accommodation
- Organising and arranging meetings, venues and logistics for trips
The ideal candidate will have a good standard of education along with:
- Previous office experience would be beneficial but not essential
- Strong mathematical and English skills
- Good typing speeds and accuracy
- Excellent planning and organisation skills
- Good written and verbal communication skills
- Excellent knowledge and experience using Microsoft office applications, specifically Word, PowerPoint and Outlook. Some knowledge of Excel would be useful
- Familiarity with the use of CRM systems would be beneficial but not essential
- A flexible approach to assisting colleagues in a multi-team working environment
This is a full time role working 37.5 hours a week and applicants must reside in Jersey.
For more information please visit https://www.careyolsen.com/careers/vacancies/secretary-va53.
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