Personal Assistant/Secretary

Job Description

Post Title: PA (Professional Assistant)

Purpose of the role

To provide a pro-active support service to their assigned Partners and/or Directors (collectively known as Engagement Leaders (“EL’s”) and to assist any other Partners and Directors as required. To work alongside EL’s to ensure their activities are organised and priortised to maintain focus on meeting objectives and the firm’s purpose ‘to build trust in Society and solve important problems'.

Responsibilities

In line with the above, day to day responsibilities will include, but will not be limited to:

Manage calendars for assigned EL’s, ensuring they have all necessary documents and are well prepared for meetings

Arrange travel, visas and accommodation Event Management, including organising internal/external meetings, training and events,

including arranging invite lists, liaising with external suppliers, booking venues and ordering refreshments

Pro-actively engage in the firms technological advances, ensuring you are kept up to date with latest firm-wide developments and support the business, specifically EL’s where necessary ie; PwC apps

Act as brand ambassador and assist with formatting and ensuring documents are brand compliant and adhere to PwC guidelines, working closely with the Marketing team and other subject matter experts as and when required

Retain security of documentation and signatures by arranging signing of documents and securing e-signed documents, once approved by a relevant EL

Compile and assist with expenses, timesheets and IT matters for respective EL’s and other members of the management team if needed

Produce internal and external correspondence/documentation e.g proposals Assisting with general office queries when required, eg; photocopying, binding,

scanning and laminating Carry out specific projects and research when required Minute taking, and transcribing recorded meetings when required Supporting other initiatives within the firm, such as CSR, Sports and Social, Wellbeing, and other

internal events.

Skills, Attributes and Qualifications

Skills: Excellent communication and time management Accuracy and attention to detail Aptitude with desktop applications and a willingness to learn The ability to multitask, to work well under pressure and to tight deadlines An approachable manner and be able to build rapport with colleagues quickly Ability to build and maintain relationships with potential and current clients

Attributes:

Excellent interpersonal attributes Ability to collaborate and work well as part of a team A proactive, helpful and flexible approach An enthusiastic and positive attitude with the eagerness to learn Consistently professional behaviours Discretion and an understanding of confidentiality issues Self-motivation and an ability to motivate colleagues Discretion and an understanding of confidentiality issues

Qualifications/Experience:

5 years residency Experience with Google Suite (Mail, Sheets, Docs and Slides) (Desirable ) Experience with minute taking (Desirable)